Artificial Intelligence Policy

1. Introduction

Nusaxis Pustaka Mandiri recognizes the rapid advancement of artificial intelligence (AI) and its potential to assist authors in the research and writing process. We welcome developments in this area that enhance opportunities for generating ideas, accelerating research discovery, synthesizing findings, polishing language, or structuring submissions.

Large Language Models (LLMs) and Generative AI offer significant opportunities for accelerating research and its dissemination. While these opportunities can be transformative, these tools are currently unable to replicate human creative and critical thinking.

The TROPHOS policy on the use of AI technology has been developed to assist authors, reviewers, and editors in making informed judgments about the ethical use of such technology in scholarly publishing.

2. Allowed Use of AI Tools

Authors are permitted to use AI tools to assist in various aspects of manuscript preparation, provided their use is transparent and ethical. Permissible uses include, but are not limited to:

  • Language Editing & Proofreading: Using AI to identify grammatical errors, fix spelling mistakes, and improve the flow and fluency of the text.

  • Reference Management: Using AI-assisted tools to manage citations, format references, and generate bibliographies.

  • Plagiarism Checking: Using AI-based detection tools to ensure the originality and integrity of the manuscript before submission.

  • Data Analysis Assistance: Using AI algorithms to assist in processing complex datasets, provided the methodology is clearly described.

3. Prohibited Use of AI Tools

While AI can be a beneficial assistant, there are strict limitations where its use is not allowed:

  • Content Creation: AI tools must not be used to generate the primary content of the manuscript, including the Introduction, Methodology, Results, and Conclusion sections. Authors must contribute original ideas and intellectual input.

  • Authorship: AI tools (such as ChatGPT) cannot be listed as an author. They do not meet the criteria for authorship as they cannot take responsibility for the work.

  • Data Manipulation: AI tools must not be used to fabricate data, manipulate images in a misleading way, or create fraudulent results.

4. Recommendations for AI Usage

Authors who choose to use AI tools during manuscript preparation are advised to:

  • Verify AI-Generated Content: AI tools can hallucinate or produce biased information. Authors must carefully review, fact-check, and validate any content suggested by AI. The final responsibility for accuracy lies solely with the authors.

  • Transparent Disclosure: Authors must transparently disclose the use of AI tools. This includes mentioning the specific software or tool used for language editing, data analysis, or other tasks in the "Materials and Methods" or "Acknowledgements" section of the manuscript.

5. Ethical Considerations

Authors must adhere to ethical guidelines and academic integrity standards. Any instance of AI-based content generation that violates copyright, plagiarizes other works, or engages in unethical practices will be considered a breach of publication ethics and may result in the rejection or retraction of the manuscript.

6. Peer Review Process

Manuscripts submitted to TROPHOS, whether AI-assisted or not, will undergo the same rigorous double-blind peer-review process to assess their scientific merit, originality, and adherence to ethical standards.

7. Policy Review

This policy is subject to periodic review and updates to reflect the evolving landscape of AI technology and to align with international best practices in scholarly publishing (e.g., COPE guidelines).

8. Contact

For any inquiries or questions related to this policy, please contact the TROPHOS editorial team at editorial@nusaxis.com